Terms & Conditions
FASHIONCLASH Festival 2025
New Fashion Narratives
Exhibition
Parties
A. FASHIONCLASH Foundation, hereinafter referred to as FC.
B. The party receiving this document, hereinafter referred to as the Participant.
Definitions
For the purposes of these Terms & Conditions, the following terms shall have the meaning ascribed to them below:
"FC" refers to the FASHIONCLASH Foundation, the organizer of the Event.
“FCF” refers to FASHIONCLASH Festival 2025, taking place in Maastricht, The Netherlands, from 14 to 16 November 2025.
"Event" refers to New Fashion Narratives (NFN), an exhibition part of the FASHIONCLASH Festival 2025, taking place in Maastricht, The Netherlands, from 14 to 16 November 2025.
“Participant" refers to the individual or collective (more than 1 person) submitting Work to the Event for consideration.
"Work" refers to the work/ project submitted by the Participant for the Event.
1. Context
1.1 NFN (hereafter named ‘Event’) is an initiative of FC, organized as part of its annual program and in connection to FCF (14-16 November 2025). The co-curatorial concept for the Event is created during a Residency Week (NFNR), where four selected fashion practitioners have developed the concept for a multimedia exhibition at Bureau Europa in Maastricht during FCF.
1.2 The Event follows a process divided into three phases, including a kick-off meeting, production, and the final presentation at FCF.
2. Conditions of Participation
2.1 Submitting an application via the website of FC for the Event is mandatory.
2.2 By submitting the Work to the Event, the Participant grants FC permission to consider it for selection. Once submitted, the Work cannot be withdrawn under any circumstances.
2.3 Participant can submit existing Work and/or Work that has previously been presented.
2.4 FC cannot offer additional compensation to Participant for the development of (new) Work. Participant is free to do this on their own initiative and at their own expense (see 5. Compensation Fee & Payment for details).
2.5 FC’s selection decisions are final and non-negotiable. No correspondence will be entertained regarding these decisions.
3. Working Method and Meetings
3.1 This Open Call prioritizes fashion practitioners/ practices (collectives, platforms) whose work resides in activistic spheres and who directly work with the communities they aim to be a voice for (e.g. activist groups, grass root organizations,
co-creation communities, etc.). Individual practitioners are welcome to apply if they can clearly demonstrate how their practice aligns with community-centered co-creation and activism.
3.2 The Event consists of three phases, leading up to, and including the Event, with key meetings and milestones outlined below. Additional 1-on-1 (production)meetings between the Participant and FC will be scheduled as needed. Attendance by the Participant at key meetings is mandatory. Unjustified absences may affect participation and compensation.
3.3 FC is responsible for production, facilities, and administrative management of the Event.
Phase 0: Open Call for Participants
Application deadline: Monday 7 July 2025,23:59 (CET)
Announcement selected participants: Week 29 (14-18 July 2025)
Phase 1: Kick-off & Pre-production (July - Augustus 2025)
3.4 Participant delivers PR materials, including an English-written bio of the Participant and a description of the Work, and a minimum of 5 and a maximum of 10 images for promotional purposes.
3.5 Attendance by Participant at the online Kick-off meeting is mandatory.
3.6 Important dates:
Kick-off meeting (online): Tuesday 22 July 2025, 16:00 -17:00 (CET); introduction, explanation, hosted by FC.
PR materials deadline: Monday 1 September 2025, 23:59 (CET)
Phase 2: Exhibition Preparation (September – November 2025)
3.7 This phase involves the productional preparation of the Event.
3.8 Participant is available for 1-on-1 (production)meetings with FC if needed.
3.9 Participant might be asked to contribute to additional program elements (if applicable).
Phase 3: Presentation at FCF
3.10 The Event will be presented from Friday 14 November to Sunday 16 November 2025. The opening of the Event takes place on Friday 14 November (exact time to be decided). Participant is present for setup (Thursday 13 and Friday 14 November) and dismantling (Sunday evening 16 November).
3.11 FC will provide basic technical support (e.g., lighting and sound). Other presentation equipment needed for the Event is to be discussed with FC.
3.12 An online community meeting to reflect on the Event, with other participants and with FC, takes place after the Event, before the end of 2025 (exact date + time to be decided by FC.
4. Presentation
4.1 FC is responsible for the overall construction, appearance and design of the Event.
4.2 Participant should be physically present at the Event for set up and dismantling the Work. Exceptions can be made in consultation between FC and Participant.
4.3 Participant is responsible for their own travel and accommodation and the associated costs.
4.4 If Participant wants to ship Work to the FC headquarters for the Event, they are responsible for the costs of shipping, custom taxes, and any duties on international packages outside the European Union.
4.5 In the event of 4.4, Participant is responsible for sending their work in a timely manner, prior to the Event.
4.6 FC can not be held responsible for the loss or damage of Work sent (see 8. Liability for more details).
4.7 Changes to dates and times, as referred to in this article, will not entitle the Participant to cancel their application, either partially or entirely.
4.8 General scheduling and timetabling of the public presentation(s) and press & industry presentation(s) are entirely at the discretion of FC.
4.9 The Participant is required to discuss any potential alterations of the Work with FC. Alterations will not always be permitted by FC.
4.10 FC reserves the right to modify or exclude the Work from presentation if deemed necessary for the overall cohesion of the Event.
5. Compensation Fee & Payment
5.1 Participating in the Event is free of charge.
5.2 Participant of the Event receives a participation fee between €100 and €300 excl. VAT from FC, depending on the type and size of the Work. Participant will receive the participation fee after the Event has finished. The participation fee is equal for both individual and a collective (more than 1 person) Participant.
5.3 If the Participant is registered as a company with a valid VAT number, they can send an invoice to FC after participating in the Event – until Monday 1 December 2025.
5.4 If the Participant does not own a valid VAT number, they can ask FC for a compensation form to receive the compensation.
5.5 Additional (international) banking costs are on behalf of the Participant.
5.7 In case of cancellation on behalf of Participant, they will not receive the participation fee as mentioned in 5.2.
5.8 If the Participant cancels their participation after 1 September 2025, they will be liable for any costs incurred, irrespective of the reason.
5.9 Participant receives 2 entrance tickets for guests to visit the Event.
5.10 Participant does not receive entrance tickets to other events or programs as part of FCF.
6. Copyright
6.2 FC is the proprietor of all intellectual property rights related to the Event, including the FC brand (name), logo(s), and Event image(s).
6.3 FC may grant the Participant the right to use the brand name, logo(s), and/or event image(s) for individual promotional use. In such cases, FC may require that the trademarks and/or images be used solely in the form provided by FC. The Participant may not use these trademarks and/or images for purposes other than promotion and may not distort them in any way.
6.4 In the event of a breach of the conditions outlined in 6.2, the Participant must immediately cease using the trademarks and/or images upon FC’s first request.
6.5 FC reserves the right to use the Participant's intellectual property solely for promotional purposes related to the Event, both during and after the Event.
6.6 This includes the right to distribute such images or clips via digital platforms, social media, press releases, websites, and other promotional channels without additional compensation to the Participant or third parties, unless otherwise agreed in writing.
6.7 By entering the Event, the Participant confirms that they hold all rights and permissions for the Work, including but not limited to rights related to music and design.
6.8 The Participant acknowledges that FC may photograph or film the Event, including the Participant’s presence at the Event, and may use these images and recordings for promotional and archival purposes, including but not limited to marketing materials, websites, and social media.
7. Promotion
7.1 FC is solely responsible for the promotion of the Event and will do its utmost to ensure equal and unbiased promotion of each Participant and their contribution.
7.2 FC will not be held accountable if certain media outlets choose not to cover a Participant’s contribution.
7.3 If accepted, the Participant hereby agrees that submission imagery, including film and clips, will be made available for use in the promotional activities of the Event and for further distribution through FC’s networks, social media channels, and events, unless otherwise agreed upon in writing in advance.
8. Liability
8.1 FC and its representatives, partners, or sponsors shall not be liable for any direct or indirect damage sustained by the Participant, their staff, or visitors, including but not limited to operational losses, theft, destruction, or damages caused by third parties.
8.2 FC is not liable for indirect and/or consequential damages, including, but not limited to, loss of profits and turnover, regardless of the cause.
8.3 The Participant holds FC harmless against any claims by third parties related to the loss of items, regardless of the cause, as long as the loss was caused by the Participant, their staff, or their visitors.
8.4 The Participant shall indemnify and hold harmless FC from any and all claims, liabilities, damages, and expenses (including but not limited to attorney's fees and court costs) arising from claims involving copyright, trademark, credits, publicity, screening, and loss or damage to the submitted work.
8.5 If the Participant wants insurance for the damages mentioned in this article, they must arrange appropriate insurance coverage for themselves for the duration of the Event.
8.6 If the Participant wishes to ship items to FC headquarters for the Event, they are responsible for any customs taxes and duties on international packages outside the European Union.
8.7 The Participant acknowledges that they are fully responsible for any legal costs arising from a rights dispute involving their Work.
8.8 The Participant warrants that they are authorized to commit their work for presentation and indemnifies and holds harmless FC, its sponsors, associates, affiliates, directors, employees, subcontractors, and consultants from any and all claims, liabilities, losses, damages, and expenses, whether consequential or incidental, arising from copyright or trademark infringement and/or loss or damage of the submitted content.
9. Confidentiality and Code of Conduct
9.1 The Participant agrees to keep any confidential information disclosed by FC or other parties related to the Event confidential and not to share such information with third parties without prior written consent from FC. This includes, but is not limited to, details about the Event, the selection process, sponsors, and any non-public information shared during the Event.
9.2 The Participant agrees to conduct themselves in a professional and respectful manner throughout the Event. This includes, but is not limited to, respecting other participants, attendees, FC staff, and all Event staff, as well as following all guidelines set by FC regarding behavior during the Event. Any Participant who engages in inappropriate behavior or misconduct may be disqualified or removed from the Event at FC’s discretion.
10. Force Majeure
10.1 FC shall not be liable for any failure or delay in performing its obligations under these Terms & Conditions if such failure or delay is due to causes beyond FC's reasonable control, including but not limited to natural disasters, strikes, civil unrest, war, pandemics, or any other unforeseen event of force majeure.
10.2 In the event of force majeure, FC reserves the right to cancel, postpone, or reschedule the Event or to alter the format of the Event. If the Event cannot take place as planned due to force majeure, FC will notify the Participant as soon as possible and will not be held liable for any direct or indirect losses incurred by the Participant as a result of the change or cancellation.
10.3 If the Event is cancelled or significantly altered due to force majeure, the Participant shall have the right to withdraw from the Event, but will not be entitled to a refund of any fees or compensation for costs incurred.
11. Privacy and Data Protection
11.1 By submitting their Work to the Event, the Participant agrees to provide certain personal information to FC, which may include name, contact details, biographical information, and other relevant data.
11.2 FC will process the Participant’s personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR). Personal data will be used solely for the purpose of organizing and promoting the Event and may be shared with Event partners and sponsors for those purposes.
11.3 Under the GDPR, the Participant has the right to correct, and delete their personal data. The Participant may also withdraw consent at any time, subject to applicable laws. Requests for data correction, or deletion should be submitted to FC at the provided contact details.
11.4 FC will retain the Participant’s personal data only for as long as necessary for the purposes outlined in these Terms & Conditions and in compliance with applicable laws.
12. Subletting
The Participant is not permitted to assign or sublet their participation to third parties without obtaining prior written approval from FC. If the Participant violates this clause, they will be required to pay FC a non-negotiable fine of €2,000.
13. Sponsors
13.1 FC has partner and sponsor relationships with several media outlets and businesses. The Participant is not allowed to make their own sponsorship agreements with companies or organizations regarding their creative work for the Event unless written permission from FC is obtained. FC reserves the right to require the cancellation of any such sponsorship agreements.
13.2 By entering the Event, the Participant assigns all rights, title, and interest in the film and clips to FC, its sponsors, associates, affiliates, directors, employees, subcontractors, and consultants for promotional and advertising purposes related to the Event, in perpetuity and on an irrevocable basis. This may include fulfilling any sponsor-related obligations, subject to the availability of the Participant and the sponsor covering all associated costs, including travel and accommodation.
14. Applicable Law and Jurisdiction
14.1 These Terms & Conditions and any related agreements between FC and the Participant are governed by Dutch law.
14.2 Any disputes arising out of or relating to the agreement between FC and the Participant must exclusively be brought before the competent court in Maastricht, The Netherlands.
15. General Provisions
15.1 These Terms & Conditions constitute the entire agreement between FC and the Participant regarding the Event and supersede all prior agreements or understandings.
15.2 If any provision of these Terms & Conditions is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
15.3 FC reserves the right to modify these Terms & Conditions at any time. Any changes will be communicated to the Participant in writing, and such changes will become effective upon notice.